Finding the opportunity that's right for you
1. Use free resources.
2. Use the search functionality on these websites to narrow down the search to the best opportunities.
3. Tender search terms are key.
4. Narrow the dates.
5. Advanced Search on TED & OJEU.
The advanced function has some additional fields which can be off-putting. Ignore ‘Document Number’, ‘Contract’ and ‘Edition Number’ for a search i.e. it’s OK to leave those blank to ensure you capture everything available and ensure you’re not missing out on anything. Instead focus on the ‘Type of Document’ field. There is a list of options which come up when you click on it. Click on all the options that have a ’call for competition’ in their name plus ‘contract notice’, ‘dynamic purchasing system’, and ‘request for proposals’. You should have 9 types of tender notification highlighted. This will give you a comprehensive set of new tender opportunities and save time in the long-run.
6. Tender titles can be misleading.
Once you’ve launched your search and have a list to look at it’s worth taking a little more time here to read the notification in more detail even if you think the title is only vaguely related to what you’re looking for. For instance, if you’re an architect it can be worth having a look at the tender notifications that describe themselves with ‘Construction’ in the title, which is a very general term and can be applied to lots of different types of businesses as well as an architect. Within a tender notification there can also be ‘Lots’ for different elements of the contract – one of which could be more relevant to you, so have a read through and apply the following criteria to make an efficient decision on whether it is worth pursuing further.
7. Review the notification.
As some procurement exercises can be much larger and more complex than others, the amount of information that is given in a tender notification can differ greatly; however, there should always be the following key information to read to assist with your narrowing down, decision to explore further and ultimately bid:
- Name and details of contracting authority – Have you worked with them and/or similar organisations before?
- Scope and descriptions of the procurement exercise – Are the requirements within your existing capability and previous experience?
- Place of performance i.e. where the contract is. Is the location important to what you do e.g. delivery times? If so, are you able to offer benefits to the buyer of being closer?
- Estimated contract value – Is the size of the contract appropriate to your current financial stability? The usual rule of thumb (that buying organisations will use in their evaluation, unless specified otherwise) is your turnover must be at least 2X the annual value of the contract.
- Contract duration and dates – Are you able to fully mobilise and implement the requirements of the contract within the timescales specified?
- Conditions for participation – Are you able to meet these conditions, which may include pass/fail requirements on having appropriate licences, registrations, qualifications, meet minimum standards etc?
- Procedure for tendering and the submission deadline – Given your resources to prepare an appropriate and contract winning tender, are you able to meet the deadline for submission?
If you can answer yes to all, or at least some of the above criteria, then the tender opportunity is worth exploring further by registering interest and then accessing and reading the tender documents. Read our detailed guide on how to analyse whether a tender is right for you here.
8. Go back after a week and do the same thing.
Search using all of your logged searches and this time, you only need to include 1 week within the date range. This will narrow your search window significantly and present you with only the latest tender opportunities without duplicating your last efforts. If you keep doing this each week and keep up to date, it should be a much quicker process.
9. If this all sounds too much like hard work, then get an expert to do it!
Complete Tenders provides a Personal Tender Tracking service that does all the hard work for you. Our specialist team will shortlist only those tender opportunities that are a good fit for your business using years of experience in winning contracts. We will help you make informed decisions to bid to ensure you achieve the most successful return on your tendering investment.
“I have been using Complete Tenders services to support and develop organisations like mine since August 2017. Complete Tenders look out for any upcoming tenders that I can bid for. They have a good understanding of the services I provide and have tendered for 3 contracts that have all been successful.”Nazia PervezPemberton Transitions Service Ltd