Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tower Hamlets
Mulberry Place
London
E14 2BG
United Kingdom
Contact person: Procurement
Telephone: +44 2073644099
E-mail: procurement@towerhamlets.gov.uk
NUTS code: UKI4

Internet address(es):

Main address: http://www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk

I.2)Information about joint procurement
I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.londontenders.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.londontenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HAC5306A Nicotine Replacement Therapy Framework

Reference number: DN384319

II.1.2)Main CPV code

33600000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The purpose of this tender is to set up a non-exclusive flexible local framework with a suitable supplier for the provision of Nicotine Replacement Therapy (NRT) products to commissioned Smoking Cessation services in Tower Hamlets and other London Boroughs signed up to the NRT Framework.

Please note that the Council intends to conduct a reverse auction pricing event as part of this tender process. We will be using Prosolis Ltd (“EASiBuy”) for the reverse auction event. Tenderers who will participate in the reverse auction are required to sign Supplier Agreement Terms & Conditions

A Bidders Workshop will be held on Tuesday 15.1.2019 and all interested suppliers are encouraged to attend. Please contact Mutiur.Rahman@towerhamlets.gov.uk for further details and to book a place.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance

NUTS code: UKI4

II.2.4)Description of the procurement:

Internal Contract Reference: HAC5306A – Nicotine Replacement Therapies

Contract Title: Nicotine Replacement Therapy Framework

Tender submissions deadline: 4.2.2019

Initial Contract Duration: 24 months

Extensions: 12 months + 12 months

Estimated Contract Value (including extensions): 3 000 000 GBP – 6 000 000 GBP

Description: The purpose of this tender is to set up a non-exclusive flexible local framework with a suitable supplier for the provision of Nicotine Replacement Therapy (NRT) products to commissioned Smoking Cessation services in Tower Hamlets and other London Boroughs signed up to the NRT Framework.

The framework will be available for use by all London Borough Councils as listed in the contract documents.

The Council is responsible for paying for Nicotine Replacement Therapy (NRT) such as patches, gums and sprays, which are provided as part of smoking cessation services to our residents. NRT greatly increases the probability that a resident will successful quit smoking and is recommended by NICE.

The cost of suppling NRT is currently re-charged to the Council at the prevailing NHS Digital list price, however following a Market Engagement Event with suppliers of NRT it has been identified that savings could be made by procuring a framework for the supply of NRT by a single contractor. An NRT framework operating across a number of Councils is expected to reduce the cost of NRT products and so make efficiency savings.

The framework will also include the potential to include other pharmaceuticals and/or medical devices and supplies at a future date, subject to the needs of the Council. This may include items such as condoms, emergency hormonal contraception and flu vaccinations, all of which are used by services commissioned by the Council and currently recharged at NHS digital list price.

Please note that the Council intends to conduct a reverse auction pricing event as part of this tender process. We will be using Prosolis Ltd (“EASiBuy”) for the reverse auction event. Tenderers who will participate in the reverse auction are required to sign Supplier Agreement Terms & Conditions.

A Bidders Workshop will be held on Tuesday 15.1.2019 and all interested suppliers are encouraged to attend. Please contact Mutiur.Rahman@towerhamlets.gov.uk for further details and to book a place.

Organisations wishing to express their interest are requested to register on the London Tenders Portal (www.londontenders.org) where the opportunity documentation will be available for download. You will be required to complete an online questionnaire.

Organisations must ensure that access to the system is available to their representatives dealing with the contract and that this contact is updated as and when required.

The council will not be liable for the lack of delegated access within the organisation and will not send any documentation regarding the opportunity, which shall be exclusively available through the portal.

Suppliers are responsible for allowing sufficient time to submit their Application. The Council accepts no liability whatsoever for tenders that are not submitted due to internet connectivity issues, transmission delays or errors.

Council is an Equal Opportunities Employer and a supporter of Ethical Governance, our protocol can be found HERE Or via http://www.towerhamlets.gov.uk/

If you require any further information prior to submit and expression of interest please contact the Council via email procurement@towerhamlets.gov.uk quoting the contract internal reference number.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Options to extend for a further 2 periods of 12 months (+12+12) at the Council’s sole discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Options to extend for a further 2 periods of 12 months (+12+12) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/02/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Date: 04/02/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body

London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
London
E14 2BG
United Kingdom
Telephone: +44 2073644099
E-mail: procurement@towerhamlets.gov.uk

Internet address: www.towerhamlets.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

21/12/2018