Complete Tenders: The Blog

Tender Writing with AI

Tender Writing with AI

Tuesday 19 December, 2023

Artificial Intelligence has many uses and is continuing to evolve. In our latest blog, Tender Writer Mike Black explores two possible uses within tender writing.

Using AI in responding to tenders

Responding to a tender requires you to answer a number of questions to demonstrate capability and credibility. For the purpose of this blog we decided to ask AI some questions about AI to demonstrate how it can be used. 

Initially, we asked AI to produce an overview of what it is and its benefits. The response below demonstrates how effective AI can be in producing useful content.

"Artificial Intelligence stands as a transformative force that is reshaping the way we live, work, and interact with the world around us. Its value is multi-faceted and far-reaching and touches upon virtually every aspect of modern life.

One of the most prominent values of Artificial Intelligence lies in its ability to make us more efficient and more productive. It can be used in many different industries. Automation powered by Artificial Intelligence makes doing repetitive tasks more efficient. This allows human professionals to focus on more valuable activities that require creativity, critical thinking, and problem solving. This not only accelerates processes but also helps us drive innovation and strategic decision making.

In the realm of healthcare, Artificial Intelligence has emerged as a game-changer. It enables early disease detection, personalized treatment plans, and drug discovery. Artificial Intelligence powered diagnostic tools process vast amounts of medical data with speed and accuracy and helps clinicians in making more informed decisions. Similarly, Artificial Intelligence driven virtual assistants and chatbots have revolutionized customer service, providing instant support and information, creating better user experiences, and reducing response times.

Artificial Intelligence's predictive capabilities are a crucial value proposition. Through analysis of historical data, Artificial Intelligence models forecast trends, behaviors, and outcomes. This helps in aiding businesses in anticipating market shifts, optimizing inventory, and tailoring marketing strategies. In finance, Artificial Intelligence contributes to financial systems that are more stable and secure. Artificial Intelligence drives algorithms that enable:

  • better risk assessment
  • fraud detection
  • algorithmic trading.

In education, Artificial Intelligence helps create personalized learning platforms that adapt to an individual student’s needs. This makes education more engaging and effective. Moreover, Artificial Intelligence's language translation capabilities break down language barriers, which promotes global communication and understanding.

While there are concerns about people losing their jobs, Artificial Intelligence also creates new employment opportunities. Artificial Intelligence requires that we have a skilled workforce to develop, implement, and manage its applications. This creates a demand for expertise in data science, machine learning, and Artificial Intelligence ethics.

Ethical considerations and responsible Artificial Intelligence development are paramount in recognizing its value. This is needed to ensure Artificial Intelligence systems are transparent, unbiased, and respect privacy safeguards against unintended negative consequences.

In essence, the value of Artificial Intelligence lies in its capacity to redefine possibilities. As it continues to evolve, the potential for Artificial Intelligence to address complex challenges, fuel innovation, and improve overall quality of life remains a driving force in shaping a more technologically empowered and connected world."

This response is 415 words.

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Using AI in responding to tenders

In the context of writing tenders and tender responses, it’s helpful to note that what it produces on a particular question or topic is somewhat of a 60% solution – sometimes more, sometimes less. It’s a great starting point. Then, you can strengthen to include what you need and add your details.

For example, if you are responding to a tender, AI can give you some very useful content and structure. What it can’t do, a least not as well as you, is add the evidence that proves the unique value of you and your company to the buyer – what makes you the best choice for the contract? It also doesn’t know the buyer as much as you might know them or their needs, so it can’t speak to specified requirements or problems that should be taken care of through your tender offering.

Also important is how you ask the question. AI answers what you ask. The more specific you can be, the more exact its response will be. For example, you could ask it to provide information on crowd management techniques for sporting events and it will give you a solid response to your question. If you ask it to provide information on crowd management for the Wimbledon Championships at the All England Lawn Tennis and Croquet Club in Wimbledon, London, you will get a response much more specific to that location and the annual Grand Slam event. The better you ask the question, the better it will respond.

So AI can be a tremendously beneficial tool in helping you get your written material started. Just remember to be specific, and you can refine what you ask or request that it tweaks its response (e.g. you can ask it to rewrite the response using more or less formal language). Then, use your own knowledge and experience to include the necessary details and evidence to make your writing accurate and fully responsive to the buyer’s needs.

Using AI to reduce work count within tenders

In addition to helping yuou start your tender response, AI can help you with the way a tender response is written or structured to optimise space and use your content effectively.

Many Invitations to Tender (ITTs) have word or character limits for the response to each question, where anything above the count will not be considered by the Buyer. The response below is an example of managing content without impacting the quality of the response. This response is the first response you have seen above however, it has now had the word count reduced and the sections made clearer.

The content and meaning are the same, just with fewer words. To get under a word or character limit in a tender, it is certainly better to be more concise than to delete valuable content.

"Transformative Impact: Artificial Intelligence (AI) is a multi-faceted, far-reaching and transformative force reshaping the way we live, work, and interact with our world, touching upon virtually every aspect of modern life. AI can enhance efficiency and productivity across industries. AI-powered automation streamlines repetitive tasks, allowing us to focus on higher-value activities that require creativity, critical thinking, and problem-solving. This accelerates processes and fosters innovation and strategic decision-making.

Enhanced Efficiency and Productivity: In healthcare, AI enables early disease detection, personalized treatment plans, and drug discovery. AI-powered diagnostic tools process vast medical data with speed and accuracy, aiding clinicians in decision-making. AI-driven virtual assistants and chatbots have revolutionized customer service, providing instant support and information, enhancing user experiences, and reducing response times.

Predictive Proficiency: Through analysis of historical data, AI models forecast trends, behaviors, and outcomes, aiding businesses in anticipating market shifts, optimizing inventory, and tailoring marketing strategies. In finance, AI-driven algorithms contributing to more stable and secure financial systems:

  • better risk assessment
  • fraud detection
  • algorithmic trading.

Education Transformation: AI-driven personalized learning platforms adapt to individual student needs, making education more engaging and effective. AI's language translation capabilities break down language barriers, promoting global communication and understanding.

Expanding Job Horizons: While concerns about job displacement exist, AI also creates new employment opportunities. AI necessitates a skilled workforce to develop, implement, and manage its applications, fostering demand for expertise in data science, machine learning, and AI ethics.

Ethics and Responsible Development: Ethical considerations and responsible AI development are paramount in recognizing its value. Ensuring AI systems are transparent, unbiased, and respect privacy safeguards against unintended negative consequences.

In essence, the value of AI lies in its capacity to redefine possibilities. As it continues to evolve, the potential for AI to address complex challenges, fuel innovation, and improve overall quality of life remains a driving force in shaping a more technologically empowered and connected world."

This response is 311 words

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AI has it's part to play, it can be a highly effective tool when used carefully. It will however, not 'do it all for you'. It's important that you personalise the responses you provide when responding in your tender. You need to be specific to what you can do, provide evidence and also understand you have understood the buyer's needs.

If you would like help with your tender writing, get in touch.

 

AUTHOR: Mike Black

Mike is a Tender Writer with huge experience across the corporate world, from Fortune 500 to regional businesses.

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