Telephone & Data Transmission Services ("Moves, Adds and Changes")

Description

The University requires the provision of Moves, Adds and Changes ("Services") related to its telephone and data installations network. This can include services which are labour only, provision of goods or a combination, details below.
The scope of the Services includes but is not limited to:
-Installation of data outlets
-Patching of data outlets
-Relocation of a data outlets
-Testing and terminating ready wired circuit
-Fault investigation of data outlets
-Supply & installation of new, patch panel for rack
-Installation of main or single containment routes, from the office to the data rack
-Re-jumper an existing analogue telephone service
-Re-patch an existing analogue telephone service
-Fault investigation of telephone line plants
-Installation of emergency voice communication help points
-Replacement of faulty network switches
-Installation of new network switches
-Supply & installation of cabinets
-Additions to or new provision to the University's blown fibre infrastructure. To include installation, termination & testing
-Repairs to the blown fibre infrastructure
-Wi-Fi Design(s)
-Wi-Fi Installation(s)
-Wireless Access point replacement
-Updating the Network Infrastructure; Management Tool
-To be duty holder as PC and PD in respect of moves adds and changes in line with Construction Design Management regulation 2015.
There may be further occasional requirements:
-Supplying of Goods, to enable the Service Provider to perform their obligations in performing the Services. This will be required only where the University does not have sufficient or has incorrect stocks of Goods to pass to the Service Provider to enable them to perform their duties of the Contract.
-Requirement for further Services such as project management and or design/planning.
It is expected that the above Services maybe required from time to time during the life of the Contract, these occasional further requirements are not the majority of the Services that are required.
Procurement Process: This procurement process is being conducted as an Open Procedure.
The University proposes to enter into a Contract for 6 years - this will be the maximum contract period, including any potential extensions with the successful Tenderer.
This will comprise of an initial contract period of 3 years with an option to extend by a further of 3 years subject to satisfactory performance and at the discretion of the University.
Contract Value: Estimated value for the initial three-year contract term is in the region of £840,000.00 - £1,350,000 GBP (ex VAT).
Estimated value of the 3-year extension period is £840,000.00 - £1,350,000 GBP (ex VAT).
It is estimated, therefore, that the total value of this contract will be between £840,000.00 and £2,700,000 GBP (ex VAT).
TUPE: The University envisages that TUPE may apply to this procurement. Further details can be found in the Invitation to Tender document set
Instructions on how to apply are given in the more information section.

Additional information

Use the following links to access information about the buyer, tender notice documents and further resources about this tender opportunity.

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/Home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015, the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.

Follow Up

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• Name and details of contracting authority
• Where to register and access the tender documents
• Scope and descriptions of the procurement exercise
• Place of performance
• Estimated contract value
• Contract duration and dates
• Conditions for participation
• Procedure for tendering and the submission deadline

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